A customer at your jewellery counter selects a 22-karat gold necklace. To create the bill correctly, you need to know the necklace's exact weight to the nearest 0.01 gram, the current gold rate per gram for 22-karat, the making charge for this specific design (which may differ from other designs), the wastage percentage applicable to this manufacturing method, the stone value if there are any diamonds or gemstones, and now — mandatorily — the HUID hallmark number of the specific piece.
Then you apply 3% GST on the gold value and 5% GST on the making charges, because these are taxed differently.
If you're doing this manually — or on a generic billing system that doesn't understand jewellery — every invoice is a mini-calculation project. Errors are frequent, speed suffers, and compliance gaps are constant.
What Is Jewellery Shop Management Software?
Jewellery shop management software is a specialised billing and inventory platform built for the unique requirements of gold and silver jewellery retail. It handles gram-based pricing, daily gold rate updates, HUID compliance, karigar job work tracking, old gold exchange, and gold stock valuation at current market prices.
For Indian jewellers — from a neighbourhood gold shop to a multi-showroom jewellery retailer — the right software replaces manual calculations with automated, accurate, compliant billing that takes seconds instead of minutes.
The Complexity of Gold Jewellery Billing
Gold jewellery billing in India uses a formula with multiple variables:
(Net Weight in grams × Daily Gold Rate) + Making Charges + Wastage Charges + Stone/Diamond Value
Then GST is applied differently to different components:
- 3% GST on the gold/silver component value
- 5% GST on making charges and wastage
And since the BIS hallmarking mandate came into full force, every piece of hallmarked gold jewellery must have its HUID number disclosed on the sale invoice.
With a manual system:
- The sales staff manually calculates the gold value (prone to errors on large amounts)
- Making charges may vary by design and must be remembered or referenced
- Wastage percentages vary by product category
- HUID must be physically noted from the piece and typed into the bill
- GST split between gold and making charges must be calculated separately
GoClixy's jewellery module handles all of this automatically. The sales person selects the item (which has the making charge and wastage pre-configured), enters the weight, and the complete calculation runs instantly.
Daily Gold Rate Management
Gold prices in India change daily (and sometimes intraday). A jewellery billing system must reflect the current rate.
In GoClixy, the gold rate is updated at the start of each day — either manually or via an integration with a gold rate feed. Once updated, every new bill that day uses the correct rate automatically. Historical bills retain the rate that was in effect at the time of the transaction.
If a rate changes mid-day and you need to apply a different rate to a specific transaction (common in competitive markets where customers have already been quoted a rate), this can be overridden per transaction.
HUID Compliance: Meeting the BIS Mandate
The Bureau of Indian Standards (BIS) has mandated HUID (Hallmark Unique Identification) hallmarking for gold jewellery above a threshold. Every hallmarked piece has a unique 6-character alphanumeric code laser-engraved on it.
From a compliance standpoint, this HUID must be:
- Recorded against the specific piece in your inventory
- Printed on the sale invoice when the piece is sold
- Available for verification if a customer or regulator requests it
In GoClixy:
- When a new jewellery piece is received in stock, the HUID is scanned or entered into the product record
- When the piece is sold, the HUID prints on the invoice automatically
- Your digital HUID register is always current and searchable
There's no separate register to maintain. No manual cross-referencing. The HUID record is embedded in your normal billing workflow.
Karigar Job Work: Tracking Gold Through the Artisan
Most Indian jewellery shops work with karigars (artisans) for manufacturing and repair work. Gold or silver is issued to the karigar. Some time later, the finished pieces return.
Between issue and return, several things need to be tracked:
- Metal issued — weight, purity, value
- Design specifications — what to make, to what standard
- Expected return date — for customer delivery commitments
- Making charges agreed — what the karigar will be paid
- Metal received back — weight of finished pieces and wastage/returns
GoClixy's karigar module creates a job entry for each batch issued. When the work returns, you weigh the finished pieces and record the return. The system shows the metal loss (difference between issued and received) — alerting you to losses above expected wastage.
Making charges payable to each karigar are tracked and paid from within the system, giving you an accurate picture of your manufacturing cost per piece.
Old Gold Exchange
Old gold exchange — buying back customers' old jewellery in exchange for new purchases — is a significant part of Indian jewellery retail. It requires quick, accurate valuation of the old item.
GoClixy's exchange tool:
- You enter the weight of the old jewellery and its karat purity
- The system calculates melt value at the current gold rate
- You apply your exchange deduction (typically 3–5% for refining cost)
- The net credit is applied to the new purchase bill
The entire exchange valuation takes 20 seconds. The customer sees a transparent breakdown — no disputes about whether they got a fair rate.
Gold Stock Valuation
With gold prices moving daily, your stock valuation changes daily. Knowing the current market value of your gold stock matters for insurance coverage, bank financing against inventory, and business decision-making.
GoClixy revalues your gold inventory at the current day's gold rate automatically. The stock valuation report shows total gold weight in stock, current market value, and the difference from the purchase price (unrealised gain or loss).
→ Explore GoClixy's Jewellery Module →
Frequently Asked Questions
What is jewellery shop management software? A specialised billing platform for gold and silver retail — handling gram-based pricing, making charges, HUID compliance, karigar tracking, old gold exchange, and stock valuation.
How is HUID compliance handled? The HUID is stored in each piece's product record and automatically printed on every sale invoice — no separate register needed.
How does gram-based gold billing work? Enter item and weight. The system calculates: (Weight × Gold Rate) + Making Charges + Wastage + Stones, then applies 3% GST on gold and 5% on making charges.
What is karigar job work management? Tracks metal issued to artisans, design specifications, expected return, making charges payable, and metal returned — revealing any excess wastage or loss.
How is old gold exchange calculated? Enter weight and purity. System calculates melt value, applies your exchange rate, and credits the customer against their new purchase.
Ready to Manage Every Gram With Complete Accuracy?
GoClixy's jewellery module covers gram-based billing, HUID compliance, karigar management, old gold exchange, and real-time stock valuation — built for Indian jewellers.
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Also read: Garment Store Variant Inventory and POS Billing · Retail Shop Inventory Management India