Jewellery shop management software occupies a unique category in Indian retail software. The operations of a gold and silver jewellery shop — gram-based pricing, HUID compliance, karigar job work, old gold exchange — are different enough from standard retail that generic billing software creates compliance and operational problems.
This guide identifies what purpose-built jewellery software must do.
Feature 1: Gram-Based Gold Billing With Live Rate Updates
Every jewellery transaction involves weight-based pricing. The price of a piece is calculated as:
Price = (Weight in grams × Current gold rate per gram) + Making charges + Wastage charges
When the gold rate changes (which happens daily), prices change automatically. A billing system that requires manually updating prices for every product when the gold rate moves is impractical for a shop with hundreds of pieces.
What to look for:
- Single gold rate update point — update the day's rate once and all prices recalculate
- 24K, 22K, and 18K rates derived automatically from the base rate
- Making charges stored per product or product category (percentage or flat amount)
- Wastage percentage stored per product type (casting vs. handmade vs. machine-made)
- Price preview before billing (confirm the calculated price matches the quoted price)
Feature 2: HUID Recording and Compliance
Since April 2023, only HUID-hallmarked jewellery can be sold in India. Every piece must have a valid 6-character HUID that can be verified on the BIS portal.
What to look for:
- HUID entry field for every piece in the inventory
- HUID printing on the sales invoice
- Bulk HUID import for existing inventory
- Verification integration with BIS portal (in more advanced systems)
- Alert if trying to bill a piece without a recorded HUID
Feature 3: Karigar Job Work Management
Gold issued to karigars for manufacturing is one of the highest financial risk points in a jewellery business. Gold that is issued and not tracked can be substituted with lower-purity material, retained in excess quantities, or simply lost.
What to look for:
- Job work issue record: karigar name, gold weight issued, purity, and date
- Return record: gold weight returned (as finished pieces + scrap), purity check
- Variance calculation: issued vs. returned weight (legitimate wastage vs. excess)
- Multiple open job work orders per karigar
- Historical karigar records (identify consistently high-wastage karigars)
Feature 4: Old Gold Exchange
Old gold exchange is a common transaction in Indian jewellery: the customer brings old jewellery, it's weighed, purity is assessed, and an exchange value is agreed. This value is deducted from the new purchase bill.
What to look for:
- Exchange transaction recording (weight, purity, rate, agreed value)
- Automatic deduction from the new purchase bill
- Old gold stock tracking (total weight held for reprocessing)
- Separate billing for the exchange component (important for GST treatment)
Feature 5: GST Compliance for Jewellery
Jewellery GST involves multiple rates and components. Gold jewellery attracts 3% GST on the gold value. Making charges attract 5% GST. The billing system must apply these correctly per component.
What to look for:
- Separate GST treatment for gold value vs. making charges vs. stones
- Correct HSN codes for gold jewellery (7113), silver jewellery, and imitation jewellery
- GST invoice format meeting CBIC requirements
- GSTR-1 data export with correct item classification
GoClixy for Jewellery Shops
GoClixy's jewellery module covers gram-based billing with live rate updates, HUID recording, making charges, karigar job work, old gold exchange, and GST-compliant invoicing.
→ Explore GoClixy's Jewellery Module →
Frequently Asked Questions
What features should jewellery software have? Gram-based billing with live rate updates, HUID recording, making charges and wastage, karigar job work tracking, old gold exchange, and correct GST with jewellery HSN codes.
What is HUID and how should software track it? A 6-character code assigned to each hallmarked piece. Must be recorded and printed on every sales invoice. Software should alert if billing an item without a HUID.
How do live gold rate updates work? Update the day's rate once → all prices recalculate automatically. 22K and 18K derived from 24K base rate.
How does karigar tracking work? Record gold issued by weight → compare against weight returned as finished goods + scrap → variance reveals excess loss.
How is old gold exchange handled? Record weight, purity, and agreed exchange value → auto-deducted from new purchase bill → old gold stock tracked separately.
Ready to Modernise Your Jewellery Shop?
GoClixy's jewellery module covers HUID compliance, gram billing, karigar tracking, old gold exchange, and GST — built for Indian jewellers.
Start Free — No Credit Card Required →
Also read: Jewellery Shop Billing — HUID, Gram Pricing, and GST Complete Guide · How to Grow Your Jewellery Shop Business in India